Top SAP HR Interview Questions

Do you have expertise in SAP technology? Are you looking for a new job? If yes, we are here to share with you SAP-HCM job interview questions.

SAP-HCM (Human Capital Management) is part of SAP which takes care of the overall Human Resource management. The role of SAP HR is to collect data of the employees which include their joining details to the time when they are leaving the organization. The qualification of a candidate should be an MBA in HR.

Here are the SAP HR interview questions and answers which can help you in facing the interview:

Which are the sub-modules in SAP HR?

• Recruitment -Personnel Administration
• Organization Management
• Personnel Development
• Training and Event Management
• Compensation Management
• Personnel Time Management
• SAP HR Payroll
• MSS – Manager Self Service
• ESS – Employee Self Service

What is SAP HCM?

SAP HCM is an on-premises system that works on HR functions such as SAP HR payroll, compliance, personnel files and more.

Describe the various structures in SAP – HR?

For representing statutory, regional, and organizational conditions in an organization there is the use of structures which are as below:

• Enterprise Structure – provides employees location of work that consists of details such as Client, Company Code, Personnel Area, and Personnel Subarea.
• Personnel Structure – provides information about the job responsibilities or functions of employees. It has two parts-  Employee Group and Employee Subgroup
• Organizational Structure – provides the information about the employee relations with the corresponding departments. There are details about the organizational plan which mentions the job positions and various departments.

What are the Various Components Of The Enterprise Structure in SAP-HCM?

The enterprise structure in SAP HCM consists of:

• Client
• Company code
• Personnel area
• Personnel subarea

What is an Infotype ?

Through data fields, individual Information is defined which includes first name, last name, DOB etc. According to the content, grouping of the data fields is done in the form of information units. These information units are known as Infotypes that consist of names and 4 digit keys.

For instance, Infotype 0002 is for Personal Data. It has Full Name of employees, Date of Birth, etc.

An Infotype can have a sub-type.

Infotypes are of below types:

• 1000 – 1999 == OM related
• 2000 – 2999 == Time related
• 9000 and above Customer Specific

What is SAP HR payroll?

It is a sub-module of SAP Human Capital Management whose role is to manage the payroll process in the HR department of an organization.

Payroll is the major HR function of any organization that involves the calculation of the salary and wages of permanent and temporary employees of an organization. Thus, SAP HR Payroll covers the necessary information required for performing the administrative duties.

The key features of the SAP HR payroll are

• Payroll integration is possible with Personnel administration,wages, time management and accounting.
• Data retention gives access to master data and other payroll related data from Personnel Administration.
• Time data is used at the time of the payroll run.
• For direct processing of payroll, the incentive wages component is applied.
• SAP HR Payroll also calculates the gross pay and the net pay with the help of remuneration calculation.

How is it possible to maintain information for an Infotype?

For this one can use:

• PA30 – Personnel Administration Maintenance
• PA40 – Personnel Actions

As an employee, what are functions you have performed?

• Hiring
• Altering the Organizational Unit/Position
• Making changes in pay
• Transferring the staff
• Terminating
• Retirement

Where are payroll results stored?

Payroll results are stored in the PCL2 cluster. It can be accessed using the transaction pc_payresult.

What process do you follow to hire A New Employee?

A new employee is hired using the PA40 transaction code. Once that is done, all the Infotypes are managed for the employee by using the PA30 transaction code.

What are the uses of the simple maintenance interface?

Simple Maintenance is used when there are changes needed in the staff assignments and reporting structure. It consists of three main areas which have particular maintenance functions- organizational structure, staff assignments or task profiles. Simple maintenance applies a tree structure. It helps in developing a basic framework for organizational plans through systematic procedures.

How can one record time in the SAP HR system?

• Online using time administrators
• Separate time recording systems
• Cross-Application Time Sheet (CATS)
• Employee Self-Service (ESS) applications
• Customer systems with an interface to the R/3 System

What do you mean by INTERNAL PAYROLL PROCESS?

It is the program run at a specific point in time. It calculates an employee’s basic pay, any special payments, overtime payments or bonuses and such.

What is the difference between a job and a position?

Job is a generic term. (Eg: Manager, Assistant Manager, Consultant).

Position on the other hand is specific or concrete and is related to the person. It is occupied by a respective person. (Eg: Manager – Finance, Consultant – SAP HR).

What are the three administrators ?

These are:

• Personnel Administrator 
• Payroll Administrator
• Time Administrator